Description : Business Administrator - Melbourne, Sydney. Company : Arup. Location : Melbourne VIC

Do you want to make a positive impact on the world? Sustainable development is at the heart of everything we do.

Seventy-five years ago, we created a home for creative thinkers seeking to solve the world’s biggest challenges. Today, a collective of 16,000+ Arupians gather across the globe from 140 different countries to build a sustainable future. We strive to create an inclusive environment and give everyone a voice. Diversity drives innovation in our projects and offers empathy to the communities we serve. We welcome and encourage applications from people living with disability and provide workplace adjustments.

At Arup, you’ll do more than work — you’ll shape a better world.

About this role
Are you a motivated and passionate Business Administrator looking to grow in a global business? As a Legal BA you will provide confidential and proactive administrative support to the Australasia Region Legal team. You will have the opportunity to work collaboratively with the other members of the Legal Team to ensure the provision of consistent high-level support to meet business and stakeholder needs.

What will I do?

• Provide assistance and support to the Legal team in relation to identifying similar contracts reviewed in the past and associated Legal team comments and tables of departures, seeking further information from enquirers where necessary, and filing.
• Screen telephone calls, enquiries, and requests to the Aus Legal Team, take ownership of enquiries where appropriate or escalate to others accordingly, and ensure these are resolved.
• Manage Insurance Certificate requests from the business; liaise with insurance brokers regarding any insurance related queries. At the end of insurance year, receive and check all insurance certificates have been issued and upload these to the legal Essential site. Manage expectations of and ensure the business is kept well-informed throughout the process.
• Schedule and coordinate team training sessions, both training by the legal team to the legal team, and training by the legal team to the business, including organising trainers and providing up-to-date attendance list prior to each session.
• Own and manage the Legal team’s Microsoft Teams site and central information depository / Z-drive.

What will I bring?

• Relevant industry experience within a consulting business environment.
• Proven working knowledge of relevant legislation, regulations, codes of practice, and guidelines – and Arup’s related procedures including OH&S.
• CRM super-user ideally, but if not, a commitment to becoming one is required.
• In-depth knowledge of Microsoft Office software in particular Word, Excel & PowerPoint.
• Ability to be discrete and maintain confidentiality.

Our firm
Dedicated to sustainable development, the firm is a collective of designers, advisors and experts working across 140 countries. Founded to be both humane and excellent, we collaborate with our clients and partners using imagination, technology and rigour to shape a better world. We create spaces where everyone feels safe, seen and included and able to perform at their best. We take an approach to flexible working that supports the diversity and well-being of our members.

Are you ready to shape a better world?
Our open roles are waiting for you on the Arup careers page. If you like what you see here, apply today.

Arup does not accept unsolicited resumes from recruiters or employment agencies.

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